Condition Report

When you move in, you must record the condition of the property on the Entry Condition Report.

This is only required in rooming accommodation if a bond has been charged. The lessor, agent or provider must complete an Entry Condition Report and give you a copy on or before the day you are entitled to move in. You have three days, from the day you are entitled to move in, to inspect the premises and write your comments on the form.

You must sign the form, and return a copy to the lessor, agent or provider. Make sure you keep a copy for your records. The lessor, agent or provider, must also make a copy of the report and return it to you within 14 days.

The Entry Condition Report provides important evidence about the condition of the property when you move in. Take time to inspect the premises carefully. Check that items are working before you say they are. Note the condition of any carpet, floors, curtains, blinds, walls, windows, and the standard of any lawn or garden area.

It can also be useful to take photos as additional evidence. If you disagree with anything the lessor, agent or provider has written on the Entry Condition Report, you can add your own comments in the column headed ‘Tenant’ or ‘Resident’. If you don’t have enough room, write your comments on a separate piece of paper. Sign and date each page and attach them to the form.

Your lessor, agent or provider must keep a copy of the Entry Condition Report for at least 1 year after the tenancy ends.

 

Ingoing Report

The Entry Condition Report records the condition of the premises when you move in.

When you move out you will need to leave the premises in a similar condition (fair wear and tear excepted). Therefore it is important to include your comments on the form.

The Entry Condition Report provides valuable evidence if you have a dispute with the lessor, agent or provider regarding the condition of the premises during the tenancy, or when you move out. When you fill in the form, inspect the premises carefully. Check that things are working before you say they are. Test things like ovens, stove hotplates, dishwashers and lights.

Note the condition of the carpet, flooring, curtains, blinds, walls and windows and the standard of the garden and exterior of the premises. If you disagree with anything the lessor, agent or provider has written, you should write your own comments in the ‘tenant’ or ‘resident’ column. If you don’t have enough room, write your comments on a separate piece of paper. Sign and date each additional page and attach them to the form.

 

Exit Report

When you move out, you are responsible for leaving the property in a similar condition to when you moved in (reasonable wear and tear excepted).

Use an Exit Condition Report form to record the condition of the premises when you leave (this does not apply in rooming accommodation but is useful).

You must complete and sign the form, and provide a copy to the lessor or agent as soon as practicable when you move out.

You must also return the keys as soon as possible when you move out. When you give the lessor or agent a copy of the Exit Condition Report they have three business days to inspect the premises, add their comments and send you a copy of the completed form at the forwarding address you included on the form.

Keep a copy of the Exit Condition Report for your records. Your completed Exit Condition Report and photos of the premises can provide important evidence if there is a dispute over the refund of your rental bond. At the end of your tenancy you can use a Refund of Rental Bond form to apply to the RTA for a refund of your bond.