Condition Reports

The Condition Report is a checklist that acts as evidence of the state of repair of the property (both inside and out) on the date you sign it.

If you pay a bond, you must be given 2 signed copies of the Condition Report before you move in.

If your landlord wants to make a claim against your bond at the end of your tenancy for damage to the property, the Condition Report could help you defend the claim.

For this reason it is very important that you make a note on both copies of the Condition Report of any disagreements you have with your landlord or agent’s assessment of the property.

When complete, sign and return one copy to your landlord or agent within 3 business days and make sure you keep the other copy and any other documents relating to your tenancy in a safe place.

Even if you have not paid a bond, it is still a good idea to get a ‘Condition Report’.

Consumer Affairs Victoria has a ‘Condition Report’ form to help you rate the condition of your new home.

The ‘Condition Report’ can be used as evidence if there is a dispute about who should pay for cleaning, damage, or replacement of missing items.

If possible, take photos of the premises before you move in to further show their condition.

Your landlord must provide you with two copies of the signed ‘Condition Report’ before you move in.

Review and, if necessary, add your comments to the ‘Condition Report’. Return the report to your landlord within three business days of moving in. All parties should keep their copy of the ‘Condition Report’ until the end of the tenancy.

Your landlord may claim some or all of the bond for cleaning, damage, or replacement of missing items at the end of your tenancy. If the ‘Condition Report’ stated that the work was required at the start of the tenancy, or the items were not listed, it can help you prove the bond should be returned to you.

For further details relating to Bond Money please see Guarantees.

Completing the ‘Condition Report’ It is important to note on the ‘Condition Report’ if you disagree with any points.

Check that everything attached to a ceiling, wall or a door (for example, light fittings, mantelpieces, hooks and handles) is fixed securely and unlikely to injure anyone.